A network data room does not require significant resources to implement. It significantly reduces the number of incidents related to the leakage and compromise of company data. In addition, the platform provides maximum protection during workstation-to-server communication without use.
The Algorithm of Implementation of Network Data Room
Check out the stages of preparation for the company’s online data rooms below.
- The platform software is downloaded on the workstation, after which the encryption keys are shared between the server and the portal customer. It is also possible to work with the software with no installing the portal- using a browser.
- The administrator, or a customer with the needed rights, a directory for synchronizing materials with the data warehouse.
- The materials in the synchronized directory are accessible on the client's desktop PCs and authorized mobile gadgets.
- If necessary, the portal customer, in addition to these platforms, can make special workspaces, they can be shared folders for collaborating with business files with their employees.
- The platform provides its clients with a REST API for integrating a virtual data room with business applications.
How to Understand that Your Company Needs an Online Room for a Long Time?
The trustworthy network data space is needed for your firm for a long time if:
- you exchange technical specifications, drawings, or any other documents that provide commercial value with contractors or customers;
- you need to control the document even after it has already been sent and downloaded by a third party;
- you often change personnel and you want to keep some of the data secrets even from your colleagues.
What Business Problems Does the Service Solve?
Have a closer look at the main problems that the online data reservoir solves.
Security of Information Assets
All data that users upload to the virtual data room is stored in encrypted and anonymized form. Servers are physically isolated and belong only to the user. Thanks to the technologies used, even in the event of a hardware failure, the data will be saved.
Easy to Work from Anywhere in the World
The virtual room allows you to seamlessly share files with colleagues inside and outside the company. All information is updated in real-time, that is, none of your ideas or edits will be lost. If necessary, you can flexibly configure access rights, set passwords, and assign roles. To discuss documents, it is by no means necessary to go to mail or a corporate messenger – you can communicate and track progress directly in the disk interface.
No Extra Costs
The service allows you to quickly deploy a corporate collaboration space. So, you do not have to purchase expensive equipment, take care of its support and administration. The virtual data room is provided according to the SaaS model. You can flexibly manage virtual data room space quotas and use as many resources as your business processes require.
What Opportunities Does the Data Room Offer?
The most essential advantage that you get with an online data space is complete control. Neither FTP nor public storage will be able to provide you with such an opportunity. Using DRM protection technology, you have the power to revoke the right to access a file even after it is already outside the corporate network.